The BHP Mt Arthur Coal Contractor Management System process allows a business and its workers to work for BHP Mt Arthur Coal. Generally, this process is completed on behalf of a company and its workers by a nominated company administrator.
We suggest you read through the process before starting and allow yourself time to source and upload the documents and information about your business and workers. The process is explained below – simply click to expand each stage.
Please note that you will be prompted to create two accounts (one for each system) below.
Please visit the Help and Resources page for user guides.
Let’s get started!
STAGE 1: BUSINESS REGISTRATION (click to expand)
Step 1 > Create an account in the BHP Mt Arthur Coal Contractor Management System
The BHP Mt Arthur Coal Contractor Management System can be found by clicking REGISTER BUSINESS at the top of the page.
Choose a username, enter your email address and a password. You will be emailed confirmation of your account.
Step 2 > Register business details
Using your new account details, login to the BHP Mt Arthur Coal Contractor Management System. Follow the prompts to work your way through the business questions. Your answers will determine your documentation upload requirements.
Step 3 > Pay for registration
All businesses are required to pay an annual subscription fee of $100 + GST for their registration in the system.
Step 4 > Upload documents for verification
All businesses will be prompted to upload:
– company pre-qualification approval email from BHP
– SMS compliance letter
– copies of licences, insurances, certifications based on your answer selections
Pegasus will verify your uploaded documents against the BHP Mt Arthur Coal business rules. Once all documents have been verified, you will achieve compliance and be invited to register your workers.
Upon approval, proceed to Stage 2: Worker Registration by expanding the steps below.
STAGE 2: WORKER REGISTRATION (click to expand)
Step 1 > Register your business details in the BHP Mt Arthur Coal Role Portal
Click the REGISTER WORKERS button at the top of the page to find the system.
> Start by selecting the country your business operates in, and then search for your ABN
> Enter contact details, including email and business address and phone number
> Select Request Registration to have the business registration verified and be emailed login details
Already have an account? Click Back to login above Business Details Registration.
If your business is already registered and you do not have an account, click Request Access. This request will be sent to the person currently listed as the business administrator for approval.
The next steps are to add your workers to ensure their compliance to work for BHP Mt Arthur Coal.
Step 2 > Add your workers
Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and a unique email address.
Step 3 > Pay for worker registration and access card
With your workers in the system, you can pay for their registration and order their access ID cards to work for BHP Mt Arthur Coal.
Worker registration is valid for five years and costs $100 + GST per person for:
– Role management
– Document verification
– Access ID card
Annual support and maintenance costs $30 + GST per person. A tax invoice will be supplied on payment.
Step 4 > Add roles and upload documents
Next select your worker’s name to Add New Role and choose the role/s they’ll perform for BHP Mt Arthur Coal.
You are required to select a role from one of these categories:
– Mechanical and Electrical Roles requiring specific training needs and an Appointment Letter (details below)
– MAC Worker a generic role requiring no specific training
– Other Roles requires specific training
You will find details about these roles on the Help and Resources page.
For each role, you’ll be prompted to upload:
– A photo
– Proof of ID
– Letters of Competency
– Letter of Appointment (Mechanical and Electrical Roles only)
ABOUT APPOINTED ROLES
There are a number of appointed roles for Mechanical and Electrical positions at BHP Mt Arthur Coal which require a Letter of Appointment competency.
How to get an Appointment Letter
Collect the following documents for each worker who holds a Mechanical or Electrical position at BHP Mt Arthur Coal:
• A completed Contractor Appointment Form
• A recent (less than three months old) Letter of Competency:
• on company letterhead with details (ABN, address, contact information)
• include worker’s name
• detail the work they’re authorised to perform at BHP Mt Arthur Coal
• signed by a senior manager at your company
Email these documents to: firstname.lastname@example.org
If your documents are satisfactory, you’ll be emailed the approved Appointment Letter, which you’ll be prompted to upload in the CMS. Please allow up to 10 working days to receive an Appointment Letter.
This process no longer includes appointments for Supervisors. This will be completed via the MAC-STE-PRO-126 Nomination, Appointment and Practicing Certificate Procedure. Please contact your contract owner for a copy of this document.
Step 5 > Pegasus validates documents and applies roles
Pegasus will validate the documents you’ve uploaded for your workers during registration. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system and their access ID cards printed and sent.
Step 6 > BHP Global LMS
Once worker registration is complete, their details will be automatically updated in the BHP Global LMS. Your worker will receive an email to their unique address (provided in Step 2) with their BHP Global LMS login details.
Once logged in to the BHP Global LMS, the worker can access training specific to their role.
Inductions include the following modules.
Valid for five years:
– BHP Billiton Asset Induction
– BHP Billiton Site Induction
– BHP Billiton Field Leadership – Overview
– BHP Billiton Field Leadership – Take Time Talk
– BHP Ground Control Awareness
– BHP Mental Health Induction
– BHP PHMP Air Quality, Dust & Other Airborne Contaminants
BHP Code of Business Conduct (current year)
Fatigue Management (current year)
For help in the BHP Global LMS, complete this web form or contact your contract owner.
Step 7 > Medical requirements
After completing all the steps to register your worker in the Contractor Management System, you must ensure their medical requirements have been met. Please click to read the BHP Mt Arthur Coal Contractor Medical Requirements to complete your registration.
It’s important that you keep your company and worker’s details up to date. You’ll be emailed if any of documents are expiring so you can update them in the system to maintain compliance.