The BHP Mt Arthur Coal Contractor Management System process allows a business and its workers to become compliant to work for BHP Mt Arthur Coal. Generally, this process is completed on behalf of a company and its workers by a nominated company administrator.
We suggest you read through the process before starting and allow yourself time to source and upload the documents and information about your business and workers. The process is explained below – simply click to expand each stage.
Please note that you will be prompted to create two accounts (one for each system) below.
Please visit the Help and Resources page for user guides.
Let’s get started!
STAGE 1: BUSINESS REGISTRATION (click to expand)
Step 1 > Create an account in the BHP Mt Arthur Coal Contractor Management System
The BHP Mt Arthur Coal Contractor Management System can be found by clicking REGISTER BUSINESS at the top of the page.
Choose a username, enter your email address and a password. You will be emailed confirmation of your account.
Step 2 > Register business details
Using your new account details, login to the Mt Arthur Coal Contractor Management System. Follow the prompts to work your way through the business questions. Your answers will determine your documentation upload requirements.
Step 3 > Pay for registration
All businesses are required to pay an annual subscription fee of $100 + GST for their registration in the system.
Step 4 > Upload documents for verification
All businesses will be prompted to upload:
– company pre-qualification approval email from BHP
– SMS compliance letter
– copies of licences, insurances, certifications based on your answer selections
Pegasus will verify your uploaded documents against the BHP Mt Arthur Coal business rules. Once all documents have been verified, you will achieve compliance and be invited to register your workers.
Upon approval, proceed to Stage 2: Worker Registration by expanding the steps below.
STAGE 2: WORKER REGISTRATION (click to expand)
Step 1 > Register your business details in the BHP Mt Arthur Coal Role Portal
Click the REGISTER WORKERS button at the top of the page to find the system.
> Start by selecting the country your business operates in, and then search for your ABN
> Enter contact details, including email and business address and phone number
> Select Request Registration to have the business registration verified and be emailed login details
Already have an account? Click Back to login above Business Details Registration.
If your business is already registered and you do not have an account, click Request Access. This request will be sent to the person currently listed as the business administrator for approval.
The next steps are to add your workers to ensure their compliance to work for BHP Mt Arthur Coal.
Step 2 > Add your workers
Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.
Step 3 > Pay for worker registration and access card
With your workers in the system, you can pay for their registration and order their access ID cards to work for BHP Mt Arthur Coal.
Worker registration is valid for five years and costs $100 + GST per person for the management of roles, verification of documents, and supply of card. Annual support and maintenance costs $30 + GST per person. A tax invoice will be supplied on payment.
Please note: If you have recently paid for the Asset Induction for your worker, you will NOT BE REQUIRED to pay the full $100 + GST registration fee at this time. Instead, you will only be charged $1 + GST per worker for:
– Worker registration (valid for five years)
– Role management
– Document verification
– All online training
– Access ID card
This $1 + GST fee applies only to those with valid Asset Inductions, and you are still required to follow the process outlined on this page to register them in the contractor management system. Asset Induction renewal costs $100 + GST.
Step 4 > Add roles, upload documents and book training
Next select your worker’s name to Add New Role and choose the role/s they’ll perform for BHP Mt Arthur Coal.
You will select a role from these two options for each worker:
– MAC Worker, OR
– MAC Worker Appointed (for Electrical, Mechanical or Supervisory roles at BHP Mt Arthur Coal, requiring a Letter of Appointment).
You’ll be prompted to upload:
– Proof of ID
– Letters of competency
– Letter of Appointment (for MAC Worker Appointed role only)
As you’ve chosen a role, corresponding training will have also been selected for your worker, you will receive an email with links to the online courses they must complete before coming to work at BHP Mt Arthur Coal.
For more information about Letters of Appointment, online training, and Electrical role classroom training, visit the Roles and Inductions page.
Step 5 > Pegasus validates documents and applies roles
Pegasus will validate the documents you’ve uploaded for your workers during registration. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval and induction completion, the roles will be applied to your workers in the system and their access ID cards printed and sent.
Step 6 > Medical requirements
After completing all the steps to register your worker in the Contractor Management System, you must ensure their medical requirements have been met. Please click to read the BHP Mt Arthur Coal Contractor Medical Requirements to complete your registration.
It’s important that you keep your company and worker’s details up to date. You’ll be emailed if any of documents are expiring so you can update them in the system to maintain compliance.