About Contractor Management

Contractors working for BHP Mt Arthur Coal must first be registered in the online BHP Mt Arthur Coal Contractor Management System.

The system underscores the BHP Mt Arthur Coal commitment to the health, safety and wellbeing of everyone working for us.

It allows contracting companies to register their business, upload required documents and reach company compliance. They will then register their workers and select the role they perform at BHP Mt Arthur Coal.

The systems allow BHP Mt Arthur Coal and its contractors to manage a shared duty of care.

Pegasus

Pegasus connects a competent workforce. They manage the Contractor Management System on behalf of BHP Mt Arthur Coal.

The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au

The Registration Process

The BHP Mt Arthur Coal Contractor Management System process allows a business and its workers to work for BHP Mt Arthur Coal. Generally, this process is completed on behalf of a company and its workers by a nominated company administrator.

We suggest you read through the process before starting and allow yourself time to source and upload the documents and information about your business and workers. The process is explained below – simply click to expand each stage.

Please note that you will be prompted to create two accounts (one for each system) below.

Please visit the Help and Resources page for user guides.

Let’s get started!

Click to download the Registration Workflow

STAGE 1: BUSINESS REGISTRATION (click to expand)

Step 1 > Create an account in the BHP Mt Arthur Coal Contractor Management System

The BHP Mt Arthur Coal Contractor Management System can be found by clicking REGISTER BUSINESS at the top of the page.

Choose a username, enter your email address and a password. You will be emailed confirmation of your account.

Step 2 > Register business details

Using your new account details, login to the BHP Mt Arthur Coal Contractor Management System. Follow the prompts to work your way through the business questions. Your answers will determine your documentation upload requirements.

Step 3 > Pay for registration

All businesses are required to pay an annual subscription fee of $100 + GST for their registration in the system.

Step 4 > Upload documents for verification

All businesses will be prompted to upload:

– company pre-qualification approval email from BHP

– SMS compliance letter

– copies of licences, insurances, certifications based on your answer selections

Pegasus will verify your uploaded documents against the BHP Mt Arthur Coal business rules. Once all documents have been verified, you will achieve compliance and be invited to register your workers.

Please do not proceed to registering workers (stage 2 below) until you have been notified that your business registration is complete. You will receive an email from Pegasus when this is finalised.

STAGE 2: WORKER REGISTRATION (click to expand)

Please do not proceed to this stage until you have been notified that your business registration is complete. You will receive an email from Pegasus when this is finalised.

Step 1 > Register your business details in the BHP Mt Arthur Coal Role Portal

Click the REGISTER WORKERS button at the top of the page to find the system.

> Start by selecting the country your business operates in, and then search for your ABN

> Enter contact details, including email and business address and phone number

> Select Request Registration to have the business registration verified and be emailed login details

Already have an account? Click Back to login above Business Details Registration.

If your business is already registered and you do not have an account, click Request Access. This request will be sent to the person currently listed as the business administrator for approval.

The next steps are to add your workers to ensure their compliance to work for BHP Mt Arthur Coal.

Step 2 > Add your workers

Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and a unique email address.

Step 3 > Pay for worker registration and access card

With your workers in the system, you can pay for their registration and order their access ID cards to work for BHP Mt Arthur Coal.

Initial worker registration costs $100 + GST per person for:

– Registration

– Role management

– Document verification

– Access ID card

Annual support and maintenance costs $30 + GST per person. A tax invoice will be supplied on payment.

Step 4 > Add roles and upload documents

Next select your worker’s name to Add New Role and choose the role/s they’ll perform for BHP Mt Arthur Coal.

You are required to select a role from one of these categories:

Mechanical and Electrical Roles requiring specific training needs and an Appointment Letter (details below)

Apprentice Roles requiring an Appointment Letter (details below)

MAC Worker a generic role requiring no specific training

Thiess Worker roles selected if your worker will be entering the MAC / Thiess shared zone ONLY

You will find details about these roles on the Help and Resources page.

For each role, you’ll be prompted to upload:

– A photo

– Proof of ID

– Letters of Competency

– Letter of Appointment (Mechanical and Electrical Roles only)

ABOUT APPOINTED ROLES

There are a number of appointed roles for Mechanical, Electrical and Apprentice positions at BHP Mt Arthur Coal which require a Letter of Appointment competency.

How to get an Appointment Letter

Collect the following documents for each worker who holds a Mechanical, Electrical or Apprentice position at BHP Mt Arthur Coal:

• A completed Contractor Appointment Form
• A recent (less than three months old) Letter of Competency:

• on company letterhead with details (ABN, address, contact information)
• include worker’s name
• detail the work they’re authorised to perform at BHP Mt Arthur Coal
• signed by a senior manager at your company

Email these documents to: nswec.statutory.appointment@bhp.com

If your documents are satisfactory, you’ll be emailed the approved Appointment Letter, which you’ll be prompted to upload in the CMS. Please allow up to 10 working days to receive an Appointment Letter.

This process no longer includes appointments for Supervisors. This will be completed via the MAC-STE-PRO-126 Nomination, Appointment and Practicing Certificate Procedure. Please contact your contract owner for a copy of this document.

ABOUT OPTIONAL DOCUMENTS

There is a provision in all roles to upload Optional Documents to be verified by Pegasus as per BHP’s Business Rules. Once approved, the documents will be registered in BHP’s Global LMS system. See list of Optional Documents below:

    • Mining.-.NEC Work Safely at Heights
    • Mining.-.NEC HRWL Class C1 (Slewing Crane < 100T)
    • Mining.-.NEC HRWL Class C2 (Slewing Crane < 20T)
    • Mining.-.NEC HRWL Class C6 (Slewing Crane < 60T)
    • Mining.-.NEC HRWL Class CN (Non-slewing Crane)
    • Mining.-.NEC HRWL Class C0 (Slewing Crane > 100T)
    • Mining.-.NEC HRWL Class DG (Dogging)
    • Mining.-.NEC HRWL Class LF (Forklift)
    • Mining.-.NEC HRWL Class RA (Rigging Advanced)
    • Mining.-.NEC HRWL Class RB (Rigging Basic)
    • Mining.-.NEC HRWL Class RI (Rigging Intermediate)
    • Mining.-.NEC HRWL Class SA (Scaffolding Advanced)
    • Mining.-.NEC HRWL Class SB (Scaffolding Basic)
    • Mining.-.NEC HRWL Class SI (Scaffolding Intermediate)
    • Mining.-.NEC HRWL Class WP (Elevated Work Platform)
    • Mining.-.NEC Confined Space – Basic
    • Mining.-.NEC Confined Space – Advanced
    • Mining.-.NEC SOA Perform rescue from a live LV panel
    • Mining.-.NEC MDG25 Awareness Training
    • Mining.-.NEC Australian Rope Access Technician – Level 1
    • Mining.-.NEC Australian Rope Access Technician – Level 2
    • Mining.-.NEC Australian Rope Access Technician – Level 3

Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system and their access ID cards printed and sent.

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

Step 5 > BHP Global LMS

Once worker registration is complete, their details will be automatically updated in the BHP Global LMS. Your worker will receive an email to their unique address (provided in Step 2) with their BHP Global LMS login details.

The BHP Global LMS can be found here: bhp.plateau.com/learning/user/nativelogin.do

The worker’s user ID will be NEC followed by their Pegasus ID number. For more information about browser compatibility, please visit the Help and Resources page > BHP Global LMS.

Once logged in to the BHP Global LMS, the worker can access training specific to their role.

Inductions include the following modules.

Valid for five years:

– BHP Billiton Asset Induction

– BHP Billiton Site Induction

– BHP Billiton Field Leadership – Overview

– BHP Billiton Field Leadership – Take Time Talk

– BHP Ground Control Awareness

– BHP Mental Health Induction

– BHP PHMP Air Quality, Dust & Other Airborne Contaminants

Yearly requirement:

BHP Code of Business Conduct (current year)

Fatigue Management (current year)

For help in the BHP Global LMS, complete this web form or contact your contract owner.

Step 6 > Medical requirements

After completing all the steps to register your worker in the Contractor Management System, you must ensure their medical requirements have been met. Please click to read the BHP Mt Arthur Coal Contractor Medical Requirements to complete your registration. For more information about what medicals look like and what to look for, review the Medicals Quick Reference Guide.

Workers are required to declare medications to Mt Arthur Coal in line with MAC-STE-STD-193 Medication Declaration Standard, using MAC-STE-FRM-289 Medication Declaration Form, please contact your Site Supervisor for a copy of the form or download from Tempo.

Step 7 > VoC (Verification of Competency) Process and Form

The following form is completed by the contractor to verify their experience and knowledge by providing the following evidence:

    • selecting equipment to be operated from a drop-down list,
    • attaching evidence of use – as proof,
    • working through a mandatory MAC reading list for compliance, and
    • submitting a signed copy of the form to the MAC Trainer and Assessor team for validation

Click on the following links to access the form and How to Guide:

It’s important that you keep your company and worker’s details up to date.

Help and Resources

Updated Contractor Appointment Form – April 2020

The Contractor Appointment Form has been updated to add seven new Apprentice roles to select from when registering workers at BHP Mt Arthur Coal:

  1. Apprentice – Mobile Plant Technician
  2. Apprentice – Mechanical Fitter (Fixed Plant)
  3. Apprentice – Fabrication Trade (Boilermaking)
  4. Apprentice – Mechanical Trade (Other)
  5. Apprentice – Building Trade (Plumber & Gas Fitter)
  6. Apprentice – Building Trade (Building & Carpentry)
  7. Apprentice – Building Trade (Other)

Please take the time to download the updated Contractor Appointment Form. All new Appointments must be submitted using the latest form.

Roles

Please click to view details about the roles and corresponding letters of competency and/or appointment required for workers at BHP Mt Arthur Coal:

BHP Global LMS

Link to the BHP Global LMS: bhp.plateau.com/learning/user/nativelogin.do

The worker’s user ID will be NEC followed by their Pegasus ID number.

The BHP Global LMS must be run on a laptop or a desktop computer with the following enabled:

  • Browsers:
    • Internet Explorer (11.0 and above)
    • Edge (21.x.x.x and above)
    • Mozilla Firefox (3.6.x.x and above)
    • Safari on Mac (6.0 and above)
    • Google Chrome (23.x.x and above)
  • Flash Player (10.0.0 and above)
  • Adobe Reader (9.0 and above)

Contractor LMS Quick Reference Guides

System User Guides

Please click to open the corresponding PDF. These detailed guides step you through the BHP Mt Arthur Coal Contractor Management Systems, with system screenshots.

BUSINESS REGISTRATION

Click REGISTER BUSINESS at the top of the page and follow this guide to pre-qualify your business in the BHP Mt Arthur Coal Contractor Management System:

WORKER REGISTRATION

Click REGISTER WORKERS at the top of the page and follow these guides to register your workers in the BHP Mt Arthur Coal Role Portal:

BHP Mt Arthur Coal Documents

Helpful Resources

This Knowledge Base includes steps to check company compliance, search for and edit employees, run reports on competencies or work hours, and create users, among other helpful tips. This process can be completed in Onsite, the Pegasus software that powers the BHP Mt Arthur Coal Contractor Management system.

The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have your workers approved faster.

Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/OCCS/Person

Minerals Australia Contractor Management Framework

From May 2019, a new Contractor Management Framework was implemented for Minerals Australia that guides operations and standardises the way contractors and subcontractors are engaged. Please review the information below to learn more about this framework.

Frequently Asked Questions

Please click to expand the FAQ below.

Where do I register in the BHP Mt Arthur Coal Contractor System?

Select the REGISTER BUSINESS button at the top of the page to find the Contractor Management System where you will register your business to work for BHP Mt Arthur Coal.

Select the REGISTER WORKERS button at the top of the page to find the system where you will register your workers to work for BHP Mt Arthur Coal.

What benefit does the system have for BHP Mt Arthur Coal contractors?

Registration ensures contractors are qualified to work for BHP Mt Arthur Coal. It allows you to keep company and worker information up to date in one place online, and to ensure your workers are qualified and compliant to safely work on site.

How much does it cost to register in the system?

Business registration costs $100 + GST annually.

Initial worker registration costs $100 + GST per person for:

– Registration

– Role management

– Document verification

– Access ID card

Annual support and maintenance costs $30 + GST per person. A tax invoice will be supplied on payment.

 

Which documents will I need to upload for my business?

To reach business compliance in the system, you will be prompted to upload:

  • company pre-qualification approval email from BHP
  • SMS compliance letter
  • copies of licences, insurances, certifications based on your answer selections

Which roles do I select for my worker?

You are required to select a role from one of these categories:

– Mechanical and Electrical Roles requiring specific training needs and an Appointment Letter (details on the Registration Process page)

– MAC Worker a generic role requiring no specific training

Thiess Worker roles selected if your worker will be entering the MAC / Thiess shared zone ONLY

– Other Roles requires specific training

You will find details about these roles at the top of this page.

For each role, you’ll be prompted to upload:

– A photo

– Proof of ID

– Letters of Competency

– Letter of Appointment (Mechanical and Electrical Roles only)

Which documents will I need to upload for my worker?

You’ll be prompted to upload:

  • A photo
  • Proof of ID
  • Letters of Competency
  • Letter of Appointment (Mechanical and Electrical Roles only)

Who do I contact if I have questions about the CMS?

You can contact Pegasus, who manages the CMS on behalf of BHP Mt Arthur Coal. Visit Contact Us for details.

Who do I contact if I need help in the BHP Global LMS?

For help in the BHP Global LMS, complete this web form or contact your contract owner.

Can I fast track an application?

Yes, Pegasus offers an escalation procedure.

Pegasus understands that there are times when you’ll need your data application or access ID cards to be processed faster than our standard delivery time of two working days.

Click to review the Data Escalation Policy.